Become Part of Our Team

Job Location
New York, NY

Position Type
Full Time

Salary
$55,000/yr

Job Category
Marketing

About the Role
Asphalt Green (AG) is looking to hire an External Engagement Coordinator for the Marketing Department.  This role will be focused on AG’s external communications strategy including event participation (street fairs, conferences, school fundraisers), partnerships, and media coverage. If you are passionate about community relations, great at networking, organized, detail-oriented, and creative, this position may be a fit for you.  Qualified candidates will have marketing, events or public relations experience (2-5 years).   

Key Responsibilities:

Event Coordination

• Secure and support event day staff with marketing materials, product/service information, and updates to enhance their ability in addressing inquiries and providing accurate information.  Participate as needed acting as an AG Ambassador.   
• Oversee event lead generation process ensuring that AG representatives collect attendee info using Hubspot or pen/pencil.  Work closely with AG departments including Community Programs, Aquatics, Sports and Camp at events. 
• Create and manage a library of external event materials.  
• Track external event budget monitoring expenses. 
• Complete event documentation including participation forms and post-event recaps. 

Partnerships

• Collaborate with Senior Director of External Engagement and Business Development Manager to research, contact, and manage relationships to grow membership affiliations (i.e. nearby housing, colleges, etc.) 
• Establish and maintain local business partnerships, assist with community outreach (i.e. posters and flyers) 
• Take lead in local school and community fundraising including, but not limited to, requests for AG participation in silent auctions. You will take the lead on selection, execution, and tracking. 
• Assist in managing AG event guest lists providing background information such as social media presence, photos, background, etc. on VIPs, partners, politicians, athletes, and more.  

Public Relations

• Maintain media contact database using Critical Mention.  
• Track relevant trends and assist in pitching Asphalt Green news stories. 
• Track press coverage. 
• Create media reports and presentations for use by marketing and leadership teams. 

General

• Conduct market research as requested. 
• Proofread external content to ensure accuracy and adherence to brand guidelines.  
• Coordinate with marketing team to develop visual assets, talking points, and statistics that complement external communication materials.  
• Coordinate internal meetings to ensure timely communication and logistics management surrounding external engagement initiatives.  
• Assist department leadership in preparing for community board meetings i.e. research on topics to be discussed at scheduled meetings.  

Perks

• Free access to our state-of-the-art facilities including indoor swimming pools and fitness centers.
• Opportunities for growth and professional development

Qualifications

• Bachelor’s degree in communications, marketing, public relations, or a related field is preferred.
• Previous experience in communications, marketing, public relations, or a similar role is preferred.
• Excellent written and verbal communication skills with exceptional attention to detail and ability to adhere to brand guidelines.
• Strong organizational and project management skills, with the ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficient in using various communication tools, including content management systems and media databases.
• Familiarity with graphic design principles and basic knowledge of Adobe Creative Suite is a plus.
• Strong interpersonal and networking skills, comfortable making cold calls.
• Ability to work collaboratively across teams and departments, serving as an effective liaison between different stakeholders.
• Knowledge of the sports and fitness industry or nonprofit sector is desirable but not mandatory.

If you’re ready to make a difference and help create exceptional experiences at Asphalt Green, we want to hear from you!

Job Location
Major R. Owens Health and Wellness Community Center – Brooklyn, NY

Position Type
Full Time

Salary Range
$40,000-$45,000/year

Job Category
Operations

About the Role:
Asphalt Green is looking to hire an Events and Rentals Coordinator who will be situated at the Major Owens Community Center (MOCC).  The site, which is operated by Asphalt Green, is located in Brooklyn’s vibrant Crown Heights neighborhood (1561 Bedford Ave).  It serves as a cornerstone for community engagement, creativity, and growth. The center offers a variety of programs, from dance classes to cultural events, bringing people together in a dynamic and welcoming environment.

The Events and Rentals Coordinator is employed by Asphalt Green and reports to the Asphalt Green Manager of Operations and Community Affairs.  The coordinator supports all aspects of facility events and rentals, including those organized by external parties. This role provides a unique opportunity to leverage strong planning, scheduling, and sales skills to promote and rent out various on-site spaces to sports organizations, corporate event planners, college sports teams, and families.

Key Responsibilities

• Promote rental spaces: Actively seek out and engage potential clients, including sports organizations, corporate clients, college teams, and private individuals, for space rentals.
• Conduct facility tours: Provide prospective clients with tours of the facility, showcasing available spaces and explaining the amenities and services provided.
• Sales and client relations: Utilize strong sales techniques to convert inquiries into bookings, ensuring all client needs are met and expectations are exceeded.
• Manage event and rental bookings: Oversee the scheduling, coordination, and execution of events and facility rentals, ensuring a seamless experience for clients.
• Support vendors and tenants: Serve as the primary point of contact for both external vendors and tenants, assisting them with logistics, technical needs, and event coordination.
• Collaborate with internal teams: Work closely with other departments and property managers to ensure that all event and rental needs are met and that spaces are properly maintained and prepared for events in a timely manner. 
• Financial: Ensure necessary invoices have been received and permits obtained for events.
• Coordinate event logistics: Work with renters to handle related logistics such as equipment setup, catering, and technical support as needed for events.
• Maintain event records and documentation: Keep detailed records of bookings, contracts, payments, and client communications to ensure accurate billing and follow-up.
• Foster community relationships: Develop and maintain relationships with local organizations and individuals to attract new rental clients and increase community involvement.

Perks

• Free access to our state-of-the-art facilities including indoor swimming pools and fitness centers.
• Opportunities for growth and professional development

If you’re ready to make a difference and help create exceptional experiences at Asphalt Green, we want to hear from you!

Qualifications

• 1-3 years of experience in event coordination, facility rentals, or a related field.
• Exceptional sales skills, with the ability to convert inquiries into confirmed bookings.
• Excellent communication skills, both written and verbal, with the ability to interact effectively with clients, vendors, and internal teams.
• Strong organizational skills and the ability to manage multiple tasks and bookings simultaneously.
• Attention to detail and the ability to ensure high customer satisfaction throughout the event planning and execution process.
• Customer-focused mindset with a proactive approach to resolving issues and meeting client needs.
• Ability to build and maintain strong relationships with clients, vendors, and community partners.
• Basic knowledge of event management software (e.g., EZ Facility, Salesforce, or similar systems) preferred or willing to learn.
• Ability to work independently and take initiative while being part of a team.